Job Summary
This position is located in the Office of the City Administrator. The Office of the City Administrator has direct oversight over all executive-reporting agencies and is responsible for the day-to-day management of the District government, setting operational goals and implementing the legislative actions and policy decisions of the Mayor and DC Council. The Office of the City Administrator is also responsible for preparing the District's annual operating and capital budgets, and for providing direction to all agencies to ensure they are meeting the needs of District residents on behalf of the Mayor.
The incumbent reports to the Deputy Chief of Staff and will be integral member of the City Administrator’s team. The incumbent will interact consistently with the City Administrator, Chief of Staff and Deputy Chief of Staff, Deputy Mayors, agency directors, high profile external stakeholders, staff from the Executive Office of the Mayor, Council offices, and constituents.
Duties and Responsibilities
Maintains calendar of activities, meetings, and events for the City Administrator; coordinates meetings with District agencies and offices, external stakeholders, including non-governmental entities, and constituents. Plans, implements, and proactively manages the City Administrator’s calendar, with authority over commitments of time. Engages Chief of Staff and Deputy Chief of Staff on non-routine requests. Liaises with internal and external stakeholders on behalf of the City Administrator, to coordinate meetings, request information, and fulfill other requests. Independently composes correspondence and memoranda for the City Administrator. Coordinates with the Deputy Chief and other City Administrator staff members to facilitate the City Administrator’s efficient review of materials including preparing materials for meetings. As needed, plans, arranges, and books travel on behalf of the City Administrator, coordinates with the Traveling Chief of Staff on travel logistics. Designs, implements, and maintains a process for material retention, both electronic and paper files. Assists with the setup of meetings and other events. Assist with a variety of Office of the City Administrator operations and administrative projects; makes recommendations regarding office management improvements and procedures.
Qualifications and Education
Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, one (1) year of specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression.
Licenses and Certifications
None
Working Conditions/Environment
Work is mostly sedentary and performed in an office setting.
Other Significant Facts
Tour of Duty: Monday – Friday; 8:15 a.m. to 4:45 p.m.
Pay Plan, Series and Grade: CS-0301-12
Promotion Potential: No known promotion potential
Collective Bargaining Unit: This position is not covered under a collective bargaining unit.
Position Designation: This position has been designated as Security Sensitive therefore the incumbent of this position will be subject to enhanced suitability screening pursuant to Chapter 4 of DC Personnel Regulations, Suitability and as such, incumbents of this position shall be subject to criminal background checks, background investigations, and mandatory drug and alcohol testing, as applicable.
EEO Statement: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.